Contracts in the area
The office lease and the supplier contracts sit in Finance's files, next to the commitment that watches the notice deadline and the page that says how contracts are approved.
Files
Files where the work is
In Kalends every area, project, goal and commitment has a file library of its own, and so does every page. Contracts sit in the area that answers for them and evidence in the project it belongs to, with folders, sharing and a public link when someone outside needs a file.
Files in the structure
- What
- Files
- Where
- In every area, project, goal, commitment and page
- Who sees
- Whoever can read the item, or fewer
- Outside
- A public link you can close
A file server with an order of its own
Files often sit in a folder structure somebody built long ago, in an order that does not follow who answers for what. The contract is in one folder and the commitment to give notice on it in another, and whoever is looking has to ask around. Every team builds its own folders, and a year later there are several ways of arranging the same company.
The project's material
The requirements, the quotes and the meeting notes sit in the project's files, in folders everyone on the project can find.
A file for someone outside
The auditor or a supplier needs one file or a whole folder. Create a public link instead of emailing an attachment, and close it when it is no longer needed.
What you gain
The same structure for files as for the work
Files follow the areas, projects and goals, so whoever knows where the work is also knows where the files are. Whoever may read a thing may read its files, and a folder or a file can be limited to fewer people.
1
Folders and previews
Create folders, drop files in, choose list or tiles and see a preview beside the list. The keyboard works the way you expect.
2
Sharing inside and outside Kalends
Share a file or folder with a colleague, who may read or change it, or create a public link for someone without Kalends.
3
AI that keeps things in order
With your organisation's AI service an uploaded file can get a folder suggestion, Ask Kalends finds files by name, and the area's agent raises copies, old versions and misplaced files in its ordinary list. Nothing moves without your yes.
4
Deleted files for 30 days
A file that is removed stays in Deleted files for 30 days, so a mistake can be undone.
How to get started
How the files get into place
Start with the files that belong to an area or a project you already work with in Kalends.
- 1
Open the files where they belong
Every area, project, goal, commitment and page has a Files section. Create the folders you need.
- 2
Upload
Drop the files in. When a folder fits, Kalends suggests it. From Claude and other AI tools, files can be added over MCP once you have approved it.
- 3
Share and read in
Share with colleagues or by public link. From a contract or a plan, Kalends can read in tasks and commitments, which you review before anything is created.
Common questions about files
How much storage is included?
1 GB for the whole organisation is included on every plan, trial included. If you need more, add 10 GB at a time for $5 a month.
Who sees a file?
Whoever may read the thing or page it belongs to. A folder or file can be limited to fewer people, and a public link gives access to exactly the file or folder it is for.
What happens to a file that is removed?
It goes to Deleted files and stays there for 30 days, so it can be restored.
Can evidence for a sign-off be removed?
No. The evidence belongs to the sign-off and stays as long as the sign-off does.
Can we keep files in another system?
Yes. Files in Kalends sit in Kalends' own library, and a file that should stay in another system can be linked from a page.
Where are files stored?
In Finland, within the EU/EEA, with Hetzner, like the rest of your data. Pictures are stripped of camera and location details when uploaded.
More about Kalends
Put the files where the work is
Start with one area and its contracts and evidence. Try the whole system free for 30 days, no card needed.