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Agentic software for leadership

One system.One structure.Ownership defined.

Everything to steer the organisation.

Kalends takes a unique approach: six functions come together in one system, under one shared structure. That opens up entirely new possibilities, such as chains of responsibility, shared views and year wheels that build themselves. You know exactly where everything is, and your new AI agents get a fantastic context to thrive in.

Improve how you steer your organisation, starting today.

Try it free for 30 daysSee why

No card needed · Introductory price until year-end · Watch-only members always free

Only in Kalends

Commitments

Routines the organisation has promised to keep

The monthly close, the quarterly controls, the notice date in the lease. Each has an owner, a rhythm and a signed-off record, so nothing depends on someone remembering.

Area: Finance · Sam P

ReplacesExcel registeryear wheel in PowerPointPlanner boardsOutlook remindersOKR sheetKPI sheetintranetConfluence routines

The problem Kalends solves

The work belongs to the organisation.Yet it depends on individuals.

Example: Maria is head of HR. The role is owned by the organisation, but everything it has to do has found an app of its own: performance reviews, employment law, staff events, the engagement survey and the dates that must not be missed. The leadership seminar she wants to attend sits in a to-do app of its own.

HR is only our example. Every area of responsibility has the same problem.

  • Nobody sees the whole

    The private part sits in Maria's own lists and the shared part in one silo per app. The sum exists only in her head.

  • Leadership struggles to steer

    Her manager sees fragments: a board here, a deck there. The year wheel lives in versions of a PowerPoint somewhere in Teams.

  • Knowledge leaves when she does

    When Maria leaves, Erik takes over. He builds a web of his own from scratch, and what only lived in her head does not get done.

The root cause

Tools organise work by item or by person, which changes, instead of by area of responsibility. All-in-one tools do not change that: every team builds a structure of its own, and a year later nobody knows which one counts.

How Kalends solves it

The idea

Give the work a home in the organisation.

The company owns the areas and their commitments.People fulfil them.

Define your areas of responsibility and assign who is responsible in an Area Responsibility Map (ARM). Everything in Kalends is tied to an area, not to a person, because people change and areas don't. Goals, projects, KPIs, pages, files and agents all hang on the ARM, so nobody builds a system of their own on the side.

  • One structure for every team

    Every team gets an area in the company's structure. Finance and Customers have the same shape as HR.

  • Leadership sees and steers the whole

    The overview shows each area on its own: what is done, what is overdue, how the KPIs stand and what has changed.

  • The area stays when someone leaves

    Whoever takes over finds the commitments, the history, the pages and the agent in place.

Commitments

Bring order to what the everyday work actually looks like

Projects end.Commitments come back.

The close every month, the controls every quarter, the notice date in the office lease. In Kalends each commitment sits in the area it belongs to, with an owner, a rhythm and a next date. So you know what the operation consists of and how it is run.

  1. Draw the areas

    Where somebody answers for an outcome: Finance, HR, IT and security.

  2. Add the commitments

    Start from templates for ISO 9001, ISO 27001, NIS2, work environment and HR, or let Kalends propose commitments from your own documents.

  3. See the gaps

    Commitments without an owner and anything running late show at once, area by area.

Projects and goals

Goals and projects in one tool

The goal says where you are going. The project gets you there.

A project belongs to an area, just like the commitments, and supports a goal. The goal is measured in results, so leadership can see how far you have come.

  • Board and timeline

    Your own statuses on the board. Groups and dependencies on the timeline.

  • Results you can measure

    Deliverables, measurable results and conditions give the goal a progress figure.

  • Goals on several levels

    Strategic goals break down into yearly and quarterly goals, following your financial year.

Pages

The intranet, the wiki and the documentation, in one structure

The tree is the organisation itself. A page moves with the responsibility.

Every area, project, goal and commitment has pages of its own. There is no second structure to keep up to date.

Kalends · Pages
FinanceClosing routineW-12

Closing routine

The books close on the fifth banking day. Reconciliations are done before then, and the account's owner is responsibleMaria

Reconciliations

Reconcile accounts payableAS

Invoices over SEK 50,000 are approved under Approval rules.

Subpages

  • Pre-closing checklist
  • Accruals

The intranet

The organisation's start page shows the areas, what changed last and who is responsible.

The wiki

Links, subpages and history. Several people can edit a page at once and see each other live.

The documentation

Markdown, access per page and export as .md files. You are never locked in.

How Pages works

KPIs

See how it is going on the numbers you steer by

With a goal you improve the KPI. With a directive you keep it within the limit.

Every KPI belongs to an area and has a data owner. Values are entered, uploaded from Excel or calculated from other KPIs.

  • Boards for management

    The management team reads its KPIs on a board, each against the goal or directive it measures.

  • Reporting is a commitment

    The data owner and the deputies get it as a recurring commitment, with dates.

  • Follow-up as PowerPoint

    This year's KPIs and how they went, downloaded as a presentation.

Agents

Agents that keep the area in order and improve it

The agent suggests improvements in order of priority. The area's owner approves every change.

Give each area an AI agent that never stops tending it. Every week it goes through the area's commitments, goals, KPIs and pages, catches what has gone stale or gone missing, and suggests improvements to whoever is responsible. Everything belongs to an area with an owner, so the questions and suggestions reach the right person. When the list is empty, the area is in good shape.

  • Communicate with each other
  • Everything shows in History
  • Can be switched off
  • Advanced cost tracking

  • Runs some commitments itself

    Instruct the agent to perform a commitment, such as a news watch every Monday. A person still answers for it.

  • Fetches data from other systems

    Give the agent permission to connect to other systems over MCP, such as Jira or Notion, and fetch data there.

  • Learns the area

    Kalends makes excellent context for AI agents: the agent knows who answers for what and reads the area's pages and files.

More in Kalends

More to discover

Year wheel

The year's rhythm is drawn from the commitments, with an owner and a date behind every point.

Show it full screen or export slides to PowerPoint.

AI and MCP

Ask about the work and turn a description into a project plan.

Or connect your own AI client to Kalends over MCP.

Files

A file library in every area, project and goal.

Contract deadlines

No contract renews in silence.

Team calendar

Who does what, and whether it got done.

Internal controls

Controls signed off with evidence.

Management review

An up-to-date picture for the review.

Business plan

A plan that lives all year.

And day to day

  • List, calendar and timeline
  • History (audit trail)
  • Template packs for ISO, NIS2 and HR
  • App with push notifications
  • Integrate with calendars

Pricing

Pay for the people who carry responsibility.Everyone else comes free.

One price per person who owns, is assigned, signs off or covers for something. Watch-only members who only follow the work cost nothing.

Save the equivalent of two months each year when you pay annually.

Kalends

Everything Kalends does: routines, projects, goals and KPIs in one place.

Introductory price for 24 months
List price $9$5/seat/month

billed annually · $60/year per seat

Introductory price for the first 50 organisations that sign an annual plan between 1 October and 31 December 2026. After that the list price applies, $9 today.

Try Kalends

30 days free · no card needed

Paid seats
From 3
Watch-only members
Free, unlimited
All work
Unlimited
History kept
3 years
File storage
1 GB, then $5/month per 10 GB

Everything included

  • Recurring commitments, directives and your organisation's structure
  • Projects with a board, groups and a timeline with dependencies
  • Goals with measurable results, quarters and a year review
  • KPIs with a data owner, a target path, limits and KPI boards
  • Pages under every area, project, goal and commitment, written together, with history and search
  • List, calendar, timeline and year wheel for all of it
  • Sign-off with evidence and waivers
  • Reminders, overdue notifications and cover while somebody is away
  • Private commitments and access-controlled areas
  • Guest accounts for consultants and auditors
  • Template packs for ISO 9001, ISO 27001 and NIS2, work environment, HR and more
  • AI assistant and document reading with your own API key (BYOK): OpenAI, Anthropic or Google Gemini
  • Connect Claude, ChatGPT and other AI tools over MCP
  • Agents in areas that go through an area and suggest what is missing, with your own API key (BYOK)
  • Three years of sign-off history

Enterprise · Contact us

For larger organisations with their own requirements for hosting, retention and support.

  • Everything in Kalends
  • Volume pricing from 100 users
  • Retention set to your own policy
  • Support for agreed security and retention requirements
  • Named support contact

Watch-only · Free

For colleagues who need to follow the work but are not responsible for any of it.

  • Sees what a member sees
  • Follows commitments, projects, goals and KPIs
  • Unlimited, on every plan
  • Not included: Cannot be assigned anything
  • Not included: Cannot own or be responsible for anything
  • Not included: Cannot change anything

Every new organisation tries all of Kalends free for 30 days, with no card.

A paid seat is anybody who owns, is assigned, covers or signs off.

Getting started and common questions

Before you start

What people usually ask first

What is a commitment?
Something that has to be done again and again: the close, a control, a notice deadline, a meeting. It has an owner and a date, usually a rhythm, and each occurrence is followed up on its own. Projects and goals change the business. Commitments keep it running. More about commitments
We already have an all-in-one tool. What is the difference?
There is only one structure. A team does not get a workspace with an order of its own; it gets an area in the company's structure, and everything the team does hangs there. So the whole picture stays readable as the company grows.
Do we have to replace every tool at once?
No. Start with one area and the commitments that matter most. Engineering can keep its issue tracker for daily work, and if it has an MCP server, as Jira does, the area's agent can read from it in your name. How the agents work
Does Kalends replace our ERP?
No. Kalends is for steering the company, not running it: your books, customers and payroll stay in your business systems. Kalends shows who answers for what, and the work that keeps the company going.
Where is our data stored?
In Finland, within the EU/EEA, with Hetzner, and each organisation's data is separated at the database level. Read the data processing agreement
What happens after the 30 days?
If you choose no plan, the organisation becomes read-only, but your data stays and an administrator can export everything.

More questions and answers →

Start with one area.

Add the area's owners, the commitments that keep it running and one goal. Try the whole system free for 30 days, no card needed.

  1. Create your organisation and invite a colleague
  2. Add an area and its commitments
  3. Link a goal and the projects that support it
Try it free for 30 days

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